Privacy Policy
1. Overview & Data Controller
Welcome to Fujian Xinqi Hygiene Materials Co., Ltd. (“Xinqi”, “we”, “us”, or “our”). We operate fjxinqi.com to present our breathable film, cast PE film, and hygiene composite backsheet manufacturing capabilities to hygiene article converters, brand owners, and global distributors.
We are committed to safeguarding the commercial privacy, technical trade files, and personal data of all visitors, customers, and partners. This Privacy Policy outlines our procedures regarding the collection, handling, storage, and cross-border transfer of commercial and contact details gathered through your engagement with our website, free sample requests, RFQs, technical inquiries, and factory visit registrations.
Corporate Identity of Data Controller:
Fujian Xinqi Hygiene Materials Co., Ltd.
Operational Campus: Huidong Industrial Zone, Dongling Town, Hui’an County, Quanzhou, Fujian 362141, China.
Designated Privacy Contact: zlm@fjxinqi.com
2. Information We Collect
We collect information strictly necessary to evaluate manufacturing feasibility, fulfill sample requests, calculate freight terms (FOB/CIF), and execute production contracts.
A. Data Submitted Directly by You
- Contact & Identification: Name, business email, job position, company name, phone/WhatsApp number, country/region, and company website.
- Product & Technical Requirements: Desired grammage (gsm), tensile strength specifications, WVTR ranges, film width, masterbatch formulations, or slitting tolerances.
- Proprietary Artwork & Plate Files: Vector artwork, printing cylinder profiles, and logo assets shared for flexographic or gravure plate development.
- Sample Dispatch & Billing Data: Recipient address, corporate tax ID/VAT number, and international courier account credentials (DHL/FedEx) for sample roll dispatch.
- Factory Audit Information: Visitor passport/ID numbers, names, and visit scheduling details required for cleanroom and site access approval at our Hui’an plant.
B. Automatically Logged Browsing Data
- Device & Telemetry Data: IP address, browser build, operating system, network provider, and language preference.
- Usage Analytics: Page impressions, referral URLs, technical specification downloads, and time spent on technical capability pages.
3. Purpose of Processing
Data gathered through this website is utilized exclusively for genuine B2B manufacturing and export operations:
- Commercial Quotations: Generating technical reviews, calculating raw material consumption, and issuing formal price quotations.
- Sampling & Proofing: Extruding trial batches and dispatching physical film rolls for your line trial testing.
- Manufacturing & Quality Traceability: Associating each customer order with specific masterbatch batches, extrusion lines, SCANTECH inline gauge records, and retained laboratory samples.
- Export Customs Documentation: Compiling accurate commercial invoices, packing lists, Bills of Lading (B/L), and Certificates of Origin.
- Infrastructure Integrity: Defending the website against automated spam, credential stuffing, and volumetric network abuse.
4. Legal Bases for Processing (GDPR & PIPL)
In compliance with GDPR Article 6 and China’s Personal Information Protection Law (PIPL Article 13), processing is grounded upon the following validated bases:
| Processing Activity | GDPR Legal Basis | China PIPL Basis |
|---|---|---|
| Handling quotes & dispatching sample rolls | Contract Performance / Pre-contractual steps (Art. 6(1)(b)) | Necessary for contract conclusion / performance |
| Custom OEM extrusion & cylinder engraving | Contract Performance (Art. 6(1)(b)) | Contractual execution |
| Customs clearance, tax declarations & export audits | Legal Obligation Compliance (Art. 6(1)(c)) | Compliance with statutory duties |
| On-site visitor verification for cleanroom safety | Legitimate Interests (Art. 6(1)(f)) / Security | Workplace & biosecurity protocols |
| Aggregated website performance optimization | Legitimate Interests (Art. 6(1)(f)) | Voluntary browsing consent |
5. OEM Orders, Artwork Assets & Trade Confidentiality
Because hygiene film manufacturing involves client-exclusive brand patterns and reverse-printed backsheets, we implement strict intellectual property protections:
- Customer Artwork Protection: All vector artwork, trademark symbols, cylinder proofs, and packaging designs remain the exclusive intellectual property of the client. They are never repurposed, exhibited without consent, or shared with competitors.
- Bilingual Non-Disclosure Agreements: We routinely execute enforceable NDAs before exchanging proprietary formula requests or custom cylinder tooling designs.
- Campus Audit Protocols: Visual recordings inside the extrusion and printing workshops during client factory audits are subject to prior plant authorization to protect proprietary line configurations.
6. Cookies & Web Analytics
We employ basic technical cookies and privacy-friendly web analytics to guarantee cross-border network reliability:
- Essential Session Cookies: Required for secure communication, form submissions, and CDN edge delivery.
- Analytics Performance Cookies: Used strictly in aggregated form to evaluate technical load speeds and improve technical documentation navigation. IP addresses are anonymized.
You may configure your browser to block cookies. This will not impede your ability to send inquiries or request technical data sheets.
7. Disclosures to Third Parties
Xinqi does not sell, trade, or monetize commercial contact details or customer files. Disclosures occur solely on an operational necessity basis with the following verified entities:
- Logistics Carriers & Ocean Lines: Freight forwarders, container carriers, and couriers (DHL/FedEx) for sample roll dispatch and containerized ocean shipments.
- Inspection Authorities: Third-party inspection agencies (e.g., SGS, BV, TÜV, or TESTEX) when mandated by the buyer’s letter of credit (L/C) or audit protocol.
- Regulatory & Customs Agencies: Customs authorities in China and destination ports to complete mandatory export declarations.
8. Cross-Border Data Transfers
As our production campus and central management are located in Quanzhou, Fujian, China, all commercial inquiries and transactional records submitted through this website are processed directly in China.
For clients residing in the European Economic Area (EEA) or the UK: When transferring information to our facility in China, we apply Standard Contractual Clauses (SCCs), robust IT perimeter security, and internal access restrictions ensuring data protection parity with GDPR mandates.
9. Data Security & Retention
We employ enterprise firewalls, 256-bit TLS encryption across all web traffic, and physical access controls to our server rooms and hard-copy production batch archives.
- Inquiry & Sampling Records: Maintained for 24 months to facilitate re-orders and technical specification consistency.
- Export Trade Documentation: Retained for 7 years to fulfill tax, customs, and maritime compliance obligations.
- Retained Film Samples: Production batch film retainers are sealed in our physical sample room for 24 months for complete quality traceability.
10. Your Global Privacy Rights
Under global frameworks (including GDPR, CCPA/CPRA, and PIPL), you maintain explicit rights regarding your business and contact data:
- Right of Access & Portability: Request confirmation of processing and a copy of your records in a machine-readable format.
- Right to Rectification: Request correction of obsolete or inaccurate commercial contact details.
- Right to Erasure: Request the deletion of non-statutory records when the business relationship concludes.
- California Compliance (CCPA): We affirm that we do not sell or share your personal or commercial data for cross-context behavioral marketing.
To exercise your rights, please submit a written request to zlm@fjxinqi.com. We respond to all verified requests within 30 days.
11. Contact Details & Privacy Officer
For legal clarifications, contract confidentiality agreements, or privacy matters, please connect with our export management team directly: